Finding the Perfect Utah Wedding Venue: A Brief Guide to Selecting the Canvas for Your Celebration
Planning a Utah wedding is an exciting task, but it can be overwhelming with all the choices offered to future brides. And one of the biggest decisions you'll encounter is choosing the perfect canvas upon which to write the story of your special day.
With so many options available (especially in Utah County), finding a reception center that fits both your style and budget can seem like a daunting challenge. But fear not! In this comprehensive guide, we'll take you through the process of comparing options to help you find the right fit for your style and budget.
When it comes to budgeting for your venue, it's important to have a clear understanding of your overall wedding budget. This will allow you to allocate an appropriate amount for the venue itself and avoid any financial surprises down the line. We'll share tried and tested strategies for setting a realistic budget that won't break the bank but delivers on the things you want to include.
Additionally, we'll delve into the different rental costs associated with wedding venues, exploring factors that can impact the price, such as location, season, and amenities. Armed with this knowledge, you'll be better equipped to compare venues and make an informed decision.
Importance of finding the perfect wedding venue
As we stated earlier, choosing the right wedding venue is one of the most pivotal decisions you'll make during your wedding planning journey. The venue sets the tone for your entire celebration, influencing everything from your guest experience to the overall aesthetic of your special day. A well-chosen venue not only reflects your personality as a couple but also provides a backdrop that enhances the emotional significance of the occasion. Venues are one of the most important decisions you’ll make as the venue becomes a canvas upon which your love story is painted.
Moreover, the perfect venue can also enhance the overall vibe of your wedding day. Think about the convenience of location for your guests, the available amenities, and how the space can accommodate your planned activities like a ceremony, luncheons, and, of course, the reception. At La Fête we specialize in providing an all-in-one package of services to simplify your choices. While not required, we have brought in all the major vendors in-house: our floral, planning and catering options help reduce the overload of choosing for yourself. We also offer a curated list of preferred vendors that provide stellar service and offerings to make your day special.
A wedding venue significantly affects the atmosphere of your celebration. Each venue evokes distinct feelings, making it crucial to find one that aligns with your vibe. Recognizing the emotional impact of your venue helps create an experience that resonates with you and your loved ones, leading to cherished memories. Thus, investing time in selecting the perfect venue goes beyond aesthetics and logistics; it’s about crafting a meaningful backdrop for your special day.
Factors to consider when choosing a wedding venue
When looking for your ideal wedding venue, several key factors must be taken into consideration.
First and foremost, think about the capacity of the venue. You’ll want to find a space that can comfortably accommodate your guest list without feeling cramped or overly spacious. A venue that feels too large can diminish the intimacy of the occasion, while one that is too small may lead to a crowded event. Its important to make sure your focus on and understand a realistic guest count. In Utah, the average wedding guest list size is 130–140 people, and 75–85% of guests typically attend.
Location is crucial.
Consider the area's appeal and convenience for guests. A central venue with easy parking eases attendance and also provides for services for your out-of-town guests. These ensure a smooth experience. At La Fête, we offer ample onsite parking and access to two adjacent garages, plus we're a block from the City Center Temple with various restaurants and hotels nearby.
Don’t forget to consider the style and atmosphere of the venue. Each place has its own character, so it’s important to choose one that matches your wedding theme and personal taste. At La Fête, we offer a rarity in Provo: a simple and elegant French-inspired setting with a modern touch that today’s brides are looking for. Our herringbone floors, picture frame moldings, and lovely table and chair combinations enhance our elegant look.
Consider the space's natural lighting, décor, and atmosphere to enhance your event's visual appeal for both guests and photographers. Our west-facing facade captures beautiful golden hour light at sunset, perfect for those who appreciate flattering light. Additionally, our urban location provides a backdrop of downtown Provo and its rich history.
Setting a budget
Setting a wedding budget is a foundational step in the planning process, and it requires careful consideration and honest reflection about your financial situation. To begin, gather both sets of parents, if applicable, and discuss contributions or expectations regarding the budget. Open communication is key to avoiding misunderstandings later on. Once you have a clearer picture of how much money is available, it's time to create a detailed budget that includes all aspects of the wedding, including the venue, catering, attire, and entertainment.
When allocating funds for the venue, take time to research average rental costs in your desired area. This will give you a realistic expectation of what you can afford and help you prioritize your spending. It's wise to allocate a specific percentage of your overall budget to the venue, typically around 30-50%, depending on your preferences and the scale of your wedding. Make sure to account for additional expenses related to the venue, such as cleaning fees, decoration packages and and other add on rentals. At La Fête we’ve tried to keep it simple and still offer a turn-key solution to planning - we offer decoration packages, a DIY DJ booth and in-house florals, catering and wedding planning/coordination. We are open to other vendors, but you’ll get a discount if you work with our in-house vendors.
Finally, consider establishing a contingency fund to cover unexpected costs that may arise during the planning process. Weddings often come with surprises, and having a buffer can ease stress and keep you within budget. As you navigate your budget, remember that flexibility is essential. If you find a venue that is slightly above your budget, consider reallocating funds from less critical areas or finding creative ways to save elsewhere. This approach will help you maintain balance, ensuring you can create the wedding of your dreams without incurring unnecessary debt.
Understanding rental costs for wedding venues
Understanding the rental costs associated with wedding venues is crucial for effective budgeting. Rental costs can vary significantly based on various factors, including the venue’s location, size, and amenities offered. For instance, venues in urban centers often come with higher price tags due to demand and convenience, while rural or less-populated areas might present more budget-friendly options. It’s essential to do thorough research on the venues you’re interested in, comparing their pricing structures to get a sense of what’s reasonable in your chosen area.
Another factor to consider is the time of year you plan to host your wedding. Peak wedding season typically falls between late spring and early fall, and venues may charge premium rates during these months due to high demand. The same goes with weekends vs. weekdays - everyone wants a weekend wedding for convenience of both the bridal party and the guests. If you're flexible with your wedding date, consider hosting your celebration during the off-peak season or on a weekday, which often results in lower rental fees and may allow for more extensive venue options within your budget. Seasonal considerations can also affect the overall aesthetic, so think about how the venue will look during different times of the year.
Furthermore, it’s important to inquire about what is included in the rental cost. Some venues may include tables, chairs, linens, and other necessary items in their pricing, while others may charge these as additional fees. At La Fête we offer a basic set of tables, chairs and other amenities as well as the aforementioned rental package (see more here). Understanding what is included can help you avoid unexpected expenses later on.
Comparing rental costs of different wedding venues
Once you’ve gathered information on several potential wedding venues, it’s time to compare their rental costs. Creating a comparison chart can be a helpful visual tool in this process. List each venue along with its rental fee, what is included in the cost, and any additional fees that may apply, such as security deposits or overtime charges. This side-by-side comparison will make it easier to see how each venue measures up and will help you identify which options are the most financially viable.
As you analyze the costs, consider the value offered by each venue beyond just the rental fee. A venue that appears more expensive at first glance may provide additional services, such as discounts on florals, wedding coordination/planning and catering options, which can ultimately save you money in other areas. It's essential to weigh the overall value these streamlined services bring to your wedding day experience. Additionally, take into account the venue's reputation and reviews, as a well-regarded venue may offer better service and a more pleasant experience for you and your guests.
Ways to save money on wedding venue rentals
Finding ways to save on wedding venue rentals can make a significant difference in your overall budget. One of the most effective strategies is to use our in-house vendors at a discount. We also offer a curated list of Preferred Vendors in a wide variety of services, and many of them offer a discount to work with us.
Questions to ask when touring potential wedding venues
When touring wedding venues, asking the right questions can provide clarity and help you make an informed decision. Start by inquiring about the venue’s availability for your desired wedding date. If the venue is not available on your preferred date, it’s essential to ask about alternative dates or if they have a waiting list. This information will help you gauge the flexibility of your options and whether you need to adjust your plans.
Next, inquire about the specifics of what is included in the rental fee. Some venues may include all the needed amenities, while others may charge extra. Understanding what is provided will allow you to assess whether the venue fits within your budget. Additionally, ask about the venue’s policies regarding outside vendors, as this can affect both your budget and the overall experience of your wedding day. At La Fête we allow outside vendors if you choose - so just let us know.
Finally, don’t forget to ask about logistics, including setup and breakdown times, restrictions on decorations, and any city ordinances that may apply. Knowing the venue's contracted guidelines will help you plan your event more effectively and avoid any last-minute surprises.
A Few Final Tips
As we’ve stated a few times, the venue is your canvas. Consider how the venue’s architectural charm will influence the way in which your guests will see you, and your photographer will capture you.
We’ve worked hard at La Fête to provide a tasteful, simple and yet elegant backdrop to provide added character and depth without overshadowing you.
We have beautiful light through our big front windows, which face east and deliver that golden light at sunset that will make your photographer swoon and you look your best. We have consulted with many of our preferred photographers about making the space work for them, and that will translate into better scenes in which to tell your story.
We have beautiful herringbone and tiled floors that go on forever. We have an exquisite selection of picture frame moldings and beautifully curated sconces that contribute to the aforementioned elegance , enhancing its overall charm and sophistication that will be reflected to your guests. We have arches and a beautiful mantle with which your florist will use to great effect as they paint their own magic. We have accent walls in beautifully colors, decor options and strategically placed lighting options to make you look your best.
Finally, we are nestled in the heart of historic downtown Provo, with the small town, yet urban charm that comes with our fair city.
Conclusion
Finding the perfect wedding venue within your budget is an achievable goal with careful planning. By understanding the importance of the venue, evaluating various factors, and establishing a clear budget, you can navigate the process more effectively. Remember to take into account the amenities and offerings of the venue and their preferred vendors.
Ultimately, the perfect wedding venue is one that resonates with your vision and fulfills your logistical needs without straining your finances. With the right approach and a solid understanding of your priorities, you can secure a venue that not only enhances your celebration but also allows you to enjoy this momentous occasion without financial stress. So embark on this exciting journey with confidence, knowing that your dream wedding venue is within reach!
If you have any questions, please feel free to reach out to us at La Fête.
